Volunteer Non-Disclosure-Agreement

If you are using volunteers who are not members of the Party for campaign activities and they are handling personal data, they must sign a non-disclosure agreement (NDA), to confirm that they are complying the data protection legislation.

Examples of when the NDA is NOT needed:

• Unaddressed Deliveries
• Pre-Addressed Deliveries. The volunteers will no longer have the data once they have completed the delivery. There is therefore a low risk of a data breach
• Labelling Envelopes. Again, the volunteers will no longer have the data once they have completed labelling and there is a low risk of a data breach.
• Virtual Phone Banking in Connect. Volunteers are required to agree to the Connect User Agreement, which includes a Data Protection Commitment, when they sign up to Connect. All data is stored in Connect.

Examples of when the NDA is needed (not exhaustive):

• Hand addressing envelopes using a list. Here they will have a sheet of names and addresses, which they will continue to have after they have completed the addressing. The NDA commits them to destroying / returning this data
• Telephone canvassing from spreadsheets or print outs. Again, the volunteer will have a copy of the data and they need to commit to keeping that information secure.
• Handling any personal data on a computer other than Connect Virtual Phone Banks
• Canvassing with Mini VAN
• Handling Canvassing Sheets

You must not give suspended or expelled members access to any Party data. If you have questions regarding this, please email data.protection@libdems.org.uk

Signing the NDA

A copy of the NDA can be found here: NDA form for volunteers

You and the volunteer should enter the following information on the form:

• Volunteer Name
• Volunteer Address
• Date
• Purpose for Processing (e.g., addressing leaflets, canvassing)
• Local Party Name or Campaign (e.g. Constituency and by election details)
• Sign as the Volunteer
• Name of Witness
• Occupation of Witness
• Address of Witness
• Signature of Witness

The witness should be a member or staff member of the Liberal Democrats.

The Standard Confidentiality Terms (pages 2-4) should be available to read by the Volunteer before signing, and made available to them if they wish to keep a copy.

The Standard Confidentiality Terms can also be found here.

Storing the NDA

The signed first page of NDAs should be kept in a secure place, ideally a lockable cabinet or drawer if you have one available to you. When it's convenient, please email a PDF copy as an attachment to: data.protection@libdems.org.uk