Office Manager (Harrogate)

Job Title: Office Manager

Working For: Tom Gordon MP (Harrogate and Knaresborough)

Location: Harrogate

Salary: In line with IPSA pay scales

Length of Contract: 6 month initial FTC with view to becoming permanent

Job Details

Roles and responibilities:

• Responsibility for managing all aspects of the budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance.
• Manage the office team, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary.
• Efficient data and file management to ensure the office complies with the data protection legislation
• Ensure the office is fully equipped.
• Overall management of the MP’s diary commitments, delegating tasks to others as appropriate.
• Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP’s behalf as necessary.
• Have final signoff on all relevant delegated areas from the MP, for example constituent correspondence.
• Exposure and management of complex cases.
• Horizon-scanning, anticipate what advice or action may be required; proactively identify problems and resolve them.
• Plan the MPs internal communications and external stakeholder engagement and provide strategic advice on constituent matters on behalf of the MP where appropriate.
• Support and manage the recruitment of staff for the MP’s office.
• Identify training and development opportunities and ensure the office team maintain and develop knowledge of relevant legislation where appropriate.
• Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate.

Requirements:

• Previous experience working in a managerial capacity and of managing budgets
• A genuine interest in helping constituents and engaging positively with many and various local stakeholders
• A highly motivated individual, with a positive can-do attitude and ability to work independently and collectively as part of a small team.
• Outstanding written and verbal skills, financial literacy with keen attention to detail.

Upon appointment you will be required to apply for security clearance, undertaken by the Security Vetting and Pass Office. See Members’ Staff Security Clearance page for further info. MPs generally pay staff in accordance with IPSA guidelines.

Closing Date: 31 July 2024

Interview/Start Dates

Interviews to be arranged on a rolling basis. 

Application Details

Please email a copy of your CV and a cover letter to tom.gordon.mp@parliament.uk

Website: http://www.tomgordon.org.uk