Office Manager (Torbay)

Job Title: Office Manager

Working For: Steve Darling MP (Torbay)

Location: Torbay, Devon

Salary: £31,967 to £52,793

Length of Contract: 4 months with opportunity for permanent

Job Details

Main Duties

• Lead and maintain a highly professional administrative support function for the MP's office
• Collate all required information from team members to present to the MP
• Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate
• Ensure the office is fully equipped
• Horizon-scanning, anticipate what advice or action may be required; proactively identify problems and resolve them
• Identify training opportunities and ensure the office team maintain and develop knowledge of relevant legislation where appropriate
• Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP's behalf as necessary
• Manage the office team, ensuring accurate personnel records are kept and notifying IPSA of contractual changes as necessary
• Overall management of the Member's diary commitments, delegating tasks to others as appropriate
• Plan the MPs internal communications and external stakeholder engagement and provide strategic advice on constituent matters on behalf of the MP where appropriate
• Provide high quality, efficient and effective support to the MP and interest groups as required
• Responsibility for managing all aspects of the budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance
• Support and manage the recruitment of staff for the MP's office
• Flexibility to support, or travel to, the Westminster office

Skills required

• Previous experience working as a Senior Administrator/Office Manager
• Excellent organisational skills and ability to prioritise a demanding workload to meet strict deadlines
• Excellent written and verbal communication skills
• Good interpersonal skills with the ability to handle challenging situations
• Able to work independently and as part of a small team
• Strong awareness and understanding of current political issues
• Sympathetic to Liberal Democrat values

Upon appointment you will be required to apply for security clearance, undertaken by the Security Vetting and Pass Office. See Members’ Staff Security Clearance page for further info. MPs generally pay staff in accordance with IPSA guidelines.

Closing Date: 31 July 2024

Interview/Start Dates

Interviews are due to take place in Torbay w/c 5 August but can be held remotely on request. If a strong candidate emerges, the interview may be held sooner. Start date as soon as possible in agreement with the appointed candidate. 

Application Details

Applicants should send a covering letter (maximum two pages) and a CV (maximum two pages) to steve.darling.mp@parliament.uk  with the subject line “Office Manager Application: YOUR NAME”.

Applications close at 5pm on the deadline day. We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity. Unfortunately, due to the number of applications expected, we will only be able to contact shortlisted applicants.

Website: http://www.torbaylibdems.org.uk/