Corporate Services Administrator

Job Title:  Corporate Services Administrator

Responsible to: People Manager

Salary: Up to £30K depending on experience

Tenure: Permanent

Hours: Full time 37.5 hours per week

Location: Lib Dems HQ, Westminster, London SW1P & Home Based

Purpose of job

You will support the day-to-day operations of the Corporate Services department by managing the administration and contributing to the processes in these areas. With a primary focus on the People Team and payroll processing, you will coordinate and maintain our communications channels, systems and data management offering high quality customer service to the wider Party.

Key Responsibilities

1. Provide comprehensive administrative support throughout the entire employee lifecycle, from recruitment to offboarding, in collaboration with the People Manager.
2. Coordinate benefit schemes such as childcare vouchers, cycle loans and reward schemes, point of contact for queries and administrative duties.
3. Prepare, collate, and verify monthly payroll data including starters, leavers, contractual changes, and deductions. Ensure accurate and timely submission to the People Manager and Finance team.
4. Manage various shared Inboxes resolving queries, signposting and escalating when appropriate, offering high quality service to the Party.
5. Flexibly and proactively support Managers to ensure their needs are met throughout the recruitment process, guiding them in line with the Recruitment Toolkit.
6. Maintain and update HR and payroll systems with accuracy, ensuring compliance with data protection legislation.
7. Coordinate internal wellbeing activities across the organisation using internal platforms to engage and communicate.
8. Coordinate and promote significant periods relating to People internally e.g. (Mental Health Week, Learning at work week, Religious Holidays, Pride Month, Black History Month, International Women's Day etc)
9. Provide administrative support to  the wider Corporate Services team, including Finance, IT and Office management. contributing to cross functional initiatives as required.
10. Be integral in providing and growing a customer service approach across the Corporate Services team to the wider Party.

PERSON SPECIFICATION

Essential Skills and Experience

1. Strong written and verbal communication skills with the ability to communicate clearly and effectively.
2. Proven experience in HR and payroll administration, with excellent organisational and coordination skills.
3. Solid understanding of UK payroll processes, employment legislation, and statutory requirements.
4. Demonstrable experience working with sensitive data, maintaining confidentiality and adhering to GDPR.
5. Knowledge of recruitment processes and confidence supporting hiring managers through best practice procedures.
6. Good ability to plan engagement activity over the medium to long term.
7. Strong interpersonal skills with the ability to adapt to different working styles and build relationships across all levels.
8. Comfortable working independently, using initiative and sound judgment in sensitive or complex situations.
9. Proficient in using modern office software (e.g., Microsoft Office 365, Google Workspace) and HR/payroll systems.

Desirable Skills and Experience

1. Proven ability to work in HR, payroll and recruitment databases.
2. Experience working for a not for profit organisation.
3. A commitment to the aims and values of the Liberal Democrats.

How to apply:

Please fully read through the requirements of the job  before applying and take a few minutes to complete our Equality and Diversity Monitoring Forms then proceed with your application.  

A full CV of no more than two pages and including a telephone number and email address
A covering letter (no more than one A4 page) setting out why you want the job and how your experience and skills are relevant to it

To be considered for this position, please submit your application to recruitment@libdems.org.uk 

We will be reviewing applications as they come in and reserve the right to appoint prior to the closing date.

Please note:  We will not be able to employ you if you are not eligible to work in the UK. We will not be able to obtain a work permit on your behalf.

Applicants are encouraged to inform us if any reasonable adjustments are needed to be made during any part of the recruitment process.

Please let us have details of your current salary and two referees including one from your current employer – if you would prefer us not to contact them until a later stage of the selection process, please let us know.

We will not notify applicants if their application has been unsuccessful at shortlisting stage.

The  Party  believes  it  is  essential  to  foster  equity,  equality,  diversion  and  inclusion  within  our workforce.  We  want our employees  to  thrive  in  an  environment  where  everyone  is  welcome and  supported  to  achieve  their  potential.  It is  important  to celebrate  what  makes  us  unique  and that  you  feel  valued,  appreciated  and  free  to  be  who  you  are.